Proposal for the award of a contract for the supply of polyimide film for cable and ground insulation of the LHC superconducting magnets

This document concerns the award of a contract for the supply of up to 79 tonnes of polyimide film, of three different types, for cable and ground insulation of the LHC superconducting magnets. A call for tenders (IT-2679/LHC/LHC) was sent on 21 September 1999 to two firms in Japan and one firm in the USA. By the closing date, CERN had received three tenders. The Finance Committee is invited to agree to the negotiation of a contract with the firm KANEKA (JP), the lowest bidder, for the supply of 79 tonnes of polyimide film of three different types for an amount of 5 425 541 USD (8 123 284 Swiss francs) for the polyimide film produced in the USA, not subject to revision, and 725 726 546 Japanese yen (10 109 020 Swiss francs) for the polyimide film produced in Japan, not subject to revision, with an option for the supply of up to 20% additional polyimide film of each type, for an amount of 1 085 108 USD (1 624 657 Swiss francs) and 145 145 309 Japanese yen (2 021 804 Swiss francs) respectively, not subject to revision, bringing the total amount to a maximum of 6 510 649 USD (9 747 911 Swiss francs) and 870 871 855 Japanese yen (12 130 824 Swiss francs), not subject to revision. The above amounts in Swiss francs have been calculated using the rates of exchange stipulated in the tender. The firm has indicated the following distribution by country of the work covered by this adjudication proposal: JP-56%, US-44%. The expenditure for the polyimide film which is to be produced in the USA will be reimbursed to CERN by the Department of Energy of the Government of the United States of America within the framework of the Accelerator Protocol to the Co-operation Agreement with the USA concerning their contribution towards the LHC machine.