Proposal for the award of a contract for the supply of sub-cooling helium heat exchangers for the LHC

This document concerns the award of a contract for the design, manufacture, testing and delivery of 252 sub-cooling helium heat exchangers of three different sizes for the LHC. Following a market survey carried out among 63 firms in fourteen Member States and a price enquiry for qualifying prototypes sent to eight firms in four Member States (DO-17367/LHC/LHC), a call for tenders (IT-2465/LHC/LHC) was sent on 24 April 2001 to three firms in two Member States. By the closing date, CERN had received tenders from all three firms. The Finance Committee is invited to agree to the negotiation of a contract with the firm DATE (FR), the lowest bidder, for the design, manufacture, assembly, testing and delivery of 252 sub-cooling helium heat exchangers, of three different sizes, for the LHC for a total amount of 1 179 126 euros (1 799 368 Swiss francs), not subject to revision, with an option for the supply of up to 10% additional heat exchangers, for a total amount of up to 117 912 euros (179 936 Swiss francs), not subject to revision, bringing the total amount to 1 297 038 euros (1 979 304 Swiss francs). The rate of exchange which has been used is that stipulated in the tender. The firm has indicated the following distribution by country of the contract value covered by this adjudication proposal: FR - 100%.