Proposal for a Change of Contractor for Facilities Management and to Negotiate a Contract for Access Control Activities at CERN

This document concerns the change of contractor for the facilities management and the negotiation, without competitive tendering, of a contract for the security and access control activities at CERN. In March 2002, the Finance Committee agreed to the negotiation of a contract with the consortium M+W ZANDER (DE) - AVIREAL (CH) for the execution of facilities management (CERN/FC/4550). For the reasons set out in this document, the Finance Committee is invited to agree to the negotiation of a contract with the firm INGEST FACILITY (IT), the second lowest bidder, for the execution of the contract for facilities management, not including the security and access control activities, for an initial period of three years and for an amount not exceeding 24 396 000 euros (35 772 000 Swiss francs), not subject to revision. The contract will include options for two further one-year extensions beyond the initial three-year period. The rate of exchange used is that stipulated in the tender. The firm has indicated the following distribution by country of the contract value covered by this adjudication proposal: IT - 60%; DE - 40%. The Finance Committee is further invited to agree to the negotiation of a contract, without competitive tendering, for the security and access control activities currently included in the facilities management contract, with the firm SECURITAS (DE) for a period of three years for an amount not exceeding 6 643 000 euros subject to revision from 1 July 2004. At the present rate of exchange, this amount is equal to approximately 9 750 000 Swiss francs. The firm has indicated the following distribution by country of the contract value covered by this adjudication proposal: DE - 100%.